Modern finance teams can’t afford to lose hours on manual invoice entry and approvals. With growth comes more vendors, more documents, and more complexity. That’s where automation in Microsoft Dynamics 365 Business Central makes a measurable difference. One of the most effective tools we recommend for finance teams is Continia Document Capture, an app that streamlines accounts payable (AP) and helps businesses scale without adding unnecessary overhead.
In this blog, we’ll review how EFOQUS supported Westpower Group, a Calgary-based manufacturer, in transforming their AP processes with Document Capture, and why apps like this are critical to building scalable ERP environments.
What Is Continia Document Capture?
Continia Document Capture is a document automation solution designed for Microsoft Dynamics 365 Business Central. It enables businesses to:
- Import invoices and documents directly from email inboxes
- Use OCR (optical character recognition) to extract data from PDFs and scanned files
- Create and post invoices within Business Central without rekeying information
- Automatically match invoices to purchase orders
- Route approvals by company, location, or business unit
- Archive documents for easy retrieval within Business Central
Businesses benefit from Document Capture by reducing manual entry, minimizing errors, and accelerating the AP process. This allows finance teams to work more efficiently and scale with confidence.
The Value of Microsoft Dynamics 365 Business Central Apps
Microsoft Dynamics 365 Business Central provides a strong ERP foundation, but it’s the ecosystem of apps that allows organizations to adapt the platform to their exact needs. With the right apps and an experienced partner, businesses can:
- Automate repetitive financial tasks
- Customize workflows to fit their structure
- Reduce errors and improve compliance
- Scale processes across multiple entities and locations
For Westpower, Document Capture became the bridge between rapid growth and a system that could keep up.
The Challenge: Why Document Capture was Critical for Westpower
Westpower Group manufactures pumps and provides aftermarket services across multiple business units and locations. Like many organizations, their AP process was heavily manual:
- Invoices arriving in a shared inbox created bottlenecks and confusion Data re-entry in Business Central led to duplication and errors Month-end closing was slow and resource-intensive
- A lack of automation made it difficult to manage multiple companies and entities
After the unexpected loss of their internal ERP developer, Westpower needed a partner who could both stabilize their Business Central environment and introduce automation.
The Solution: EFOQUS + Document Capture
EFOQUS migrated Westpower from an on-premises system to the cloud and implemented Continia Document Capture. The rollout included:
- Custom templates for route invoices by company, location, and user
- Automated forwarding of invoices from email into Business Central
- OCR-based data extraction to reduce duplicate entry
- Training and troubleshooting to ensure adoption across the AP team
“It’s not completely plug and play, but once the templates were built properly, we started to see the benefits. EFOQUS helped us every step of the way.”
— Wael Ghaith, VP of Finance, Westpower Group
The Results: Faster, Smarter AP with Document Capture
Document Capture gave Westpower greater visibility, efficiency, and scalability in their AP operations. The improvements included:
- 30–40% reduction in invoice processing time
- 60% efficiency gain across the AP team
- Month-end close completed by the second business day
- A scalable setup for three active companies
“We get dozens of invoices a day, and before Document Capture, we had to enter everything manually. Now most of the data is captured automatically, and it saves a lot of time.”
— Lakmini Fernando, Accountant, Westpower Group
While Westpower initial faced challenges with OCR accuracy and varying vendor invoice formats, the AP team worked closely with EFOQUS to refine templates and resolve issues. As Wael noted, “It definitely reduced duplication and cut down the time needed. It’s not trouble-free, but the process is far smoother than before”.
Why Work with EFOQUS?
As a certified Microsoft and Continia partner, EFOQUS combines deep technical expertise with practical industry knowledge. For Westpower, that meant not just migrating systems, but also ensuring the right tools were in place for long-term efficiency.
Wondering if Document Capture is the right solution for your business? If you’re looking to:
- Automate accounts payable
- Streamline operations across multiple entities
- Migrate Business Central to the cloud
- Enhance your ERP with proven apps
EFOQUS can help.
Ready to improve your AP process? Let’s talk about how EFOQUS and Continia Document Capture can support your business.